Office Operations Coordinator

About Us:

Citycom combines neighborhood life with innovative fintech solutions. We serve 2, 300+ communities in 7 cities, with over 300,000 daily active users. Think of us as a digital piggy bank, helping neighborhoods collect funds and automate payments for community-desired services like elevator maintenance, cleaning, and building improvements.

About the role:

We are seeking a highly organized, detail-oriented, and proactive Office Operations Coordinator to join our team. In this role, you will play a crucial role in ensuring smooth day-to-day office operations, providing comprehensive administrative support across departments and delivering exceptional service to our clients and visitors. If you thrive in a dynamic environment, possess strong problem-solving skills, and excel at multi-tasking, we would love to welcome you aboard.

The primary responsibilities include:

• Greet & help customers and visitors professionally, handle customer registration, ensuring a positive experience

• Monitor and optimize daily office expenditures and ensure accurate, timely processing of invoices

• Purchase office supplies, including stationery, hygiene supplies, and additional equipment; maintain real-time inventory tracking and stock levels

• Maintain a well-organized and functional workspace

• Conduct regular office asset inventories and log new equipment into the database

• Manage corporate taxi and courier services, track trips, verify invoice accuracy, and submit reports to accounting

• Take full ownership of the card distribution lifecycle for retail partners, serving as the main point of contact, monitoring stock levels, coordinating dispatches and accurately uploading waybills into the system

• Act as the primary point of contact for external vendors and service providers, prepare and manage agreements, annexes, acceptances, and handovers

• Maintain the official letter register, accurately logging incoming and outgoing letters and coordinating dispatches

• Actively participate in the administrative execution of team-building activities, corporate events, and marketing initiatives

Requirements:

• Education: Bachelor’s degree or ongoing studies

• Experience: 1+ year in an administrative, office management, or coordinator role

• Attention to detail and ability to meet deadlines

• Excellent verbal and written communication

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Basic understanding of document handling and record-keeping

• Languages: Georgian (native), English (B2 or higher)

What we offer:

• Working hours: Monday-Friday, 10:00-18:00

• Opportunity for professional growth and career development

• Medical Insurance

• Quarterly paid Day Off

• Fitpass & Special promotions from partner companies

We inform you that by submitting your personal data to Citycom, you are allowing us to process the information you provide, share it with third parties, and store it for the period specified by law. The data processing serves the sole purpose of determining the suitability of your candidacy for the vacancy announced by us.